Executive Assistant to COO

WhiteCap Search in Mamaroneck, NY

  • Industry: Administrative/Clerical - Executive Secretary
  • Type: Full Time
  • Compensation: $70,220.00 - 99,450.00 / Year*

Our client, a prominent non profit organization is seeking an Executive Assistant to provide administrative support to the COO.

Responsibilities:

  • Provide dedicated administrative support to the SVP, including acting as a gatekeeper, managing phone calls, scheduling meetings, creating and maintaining spreadsheets, preparing correspondence, etc.
  • Manage a busy and ever changing calendar.
  • Research, coordinate, and draft materials for presentations and marketing materials.
  • Coordinate conference arrangements for senior staff, including the coordination preparatory materials, room arrangements and catering orders.
  • Coordinate and prepare agendas, attend meetings, record, prepare and circulate minutes, follow-up on items as needed.


Requirements:

  • Associate degree
  • At minimum 5 years experience in an administrative capacity
  • Knowledge of Microsoft Office Suite including Word, Excel, Power Point and Outlook and spreadsheet software.
  • Excellent communication and organizational skills.
  • Exceptional attention to detail with the ability to work autonomously and in group settings.
  • A customer service focused attitude.

* Estimated salary


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