Senior Executive Assistant

Compensation

: $55,770.00 - $79,550.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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Senior Executive Assistant, Business Operations

The Business Operations Department is searching for a Senior Executive Assistant to support two Managing Directors. This individual has strong attention to detail and ability to prioritize tasks. This role is responsible to work with all levels within the company and can troubleshoot issues at any given time for the Managing Directors. Strong attention to detail is a must!

Responsibilities

  • Provide administrative support to two Managing Directors within the Business Operations Department
  • Maintain everchanging calendars through Outlook and understand the Managing Directors priorities
  • Coordinate all aspects of executive-level appointments, meetings and events, receptions and conference calls.
  • Coordinate all aspects of domestic and international travel arrangements
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Prepare and reviews materials and correspondence for meetings
  • Prepare, reconcile, and track expense reports
  • Order supplies and process invoices through procurement systems
  • Track of monthly headcount reports and verify totals and correct discrepancies
  • Produce ad-hoc reports and manage special projects as needed
  • Assist with onboarding new employees and contractors

Requirements

  • High School and/or College degree or equivalent preferred
  • Prior experience as an Executive Assistant or equivalent experience preferred, but not required
  • Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
  • Knowledgeable in Visio and Workday
  • Strong problem-solving skills
  • Demonstrated history of attention to detail, process orientated, with the ability to prioritize and work independently
  • Ability to manage multiple projects and priorities across teams
  • Ability to work effectively under pressure in a rapidly changing environment

JO#116380

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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