Executive Assistant Office Manager

SKY Leasing in San Francisco, CA

  • Industry: Administrative/Clerical - Executive Secretary
  • Type: Full Time
  • Compensation: $67,700.00 - 97,400.00 / Year*

Summary

An exciting opportunity has arisen for a dynamic and professional Office Manager & Executive Assistant to join our team at SKY Leasing. The role will be based in our San Francisco office and provide high-level support to senior management, along with general office management duties.

Job Functions

Office Management:

  • Front of house duties, answering phones, and greeting office visitors. You are the company s first point of contact
  • Coordinate meeting rooms when needed
  • Manage building service and maintenance issues
  • Work with vendors to stock office supplies and snacks
  • Develop and maintain positive working relationships with external parties and service providers where required.
  • Collaborate with HR to welcome and onboard new employees
  • Collaborate with our IT department to ensure maintenance of IT equipment in the office
  • Track and report office expenses such as maintenance, food and beverage etc
  • Proactively identify ways to improve processes and the general efficiency of the company and implement improvements.
  • Maintain a well-kept office by tidying up and working closely with our cleaning vendors
  • Other general office management duties as required.


Executive Assistant:

  • Provide high-level support to the Senior Management team
  • Accommodate a flexible work schedule
  • Manage hectic and complex calendars efficiently and effectively
  • Provide extensive global travel management for senior employees, and liaise with both domestic, and international contacts
  • Manage and reconcile expense reports for members of senior management as required
  • Serve as a liaison both internally and externally, maintaining a sense of professionalism and collaboration at all times
  • Organize and execute internal and external company events
  • Plan and manage restaurant reservations both domestic, and globally
  • Prepare for board meetings, management meetings and important client visits. This includes catering needs, presentation materials, and meeting room preparations.


Qualifications:

  • 3+ years working in an Office Management/Executive Assistant position, supporting 1 or more C-Level Executives within a fast-paced environment.
  • Strong organisational skills and experience managing multiple projects at once
  • Extensive experience organising global travel
  • Candidates must have a firm grasp of MS Office, in particular Excel and Outlook
  • A proven self-starter with the ability to multitask and prioritize in a dynamic environment
  • Interest in the aviation industry is desired, but not essential
  • Ideal candidate will be available to start May 11th 2020


Company Description


SKY Leasing is a global aviation investment company, with offices in San Francisco and Dublin. Our expertise is in acquiring, leasing, & selling passenger & freighter commercial jet aircraft to customers throughout the world. Our professionals have extensive experience with aircraft finance, leasing and investment management.


Interested candidates should submit their CV s with cover letter to Anne Marie Scaramuzza (...@skyleasing.com)


Please note, due to the high volume of applications, only successful candidates will be contacted.


* Estimated salary


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