Executive Assistant


: $67,700.00 - $97,400.00 /year *

Employment Type

: Full-Time


: Administrative/Clerical

Ref ID: 00390-#######312

Classification: Executive Assistant

Compensation: $23.00 to $26.00 hourly

Robert Half OfficeTeam, in partnership with one of Sacramento s leading providers of affordable housing, has an immediate need for an Executive Assistant! This agency, an entity of both the County and City of Sacramento, ensures the on-going development of affordable housing and continues to fuel community redevelopment projects within our communities. Their work has been recognized among the best in the country by the U.S. Department of Housing and Urban Development! These are full-time, contract-to-full-time opportunities that offer a fantastic benefits package upon being brought on full-time.

To be successful in this role you must have the ability to maintain confidentiality and exercise discretion. Perform and prioritize multiple tasks seamlessly with excellent attention to detail. Build relationships with stakeholders, including staff, board members, external partners and members of the City Council and Board of Supervisors. Be a highly resourceful team-player, with the ability to also be extremely effective independently. Handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Achieve high-performance goals and meet deadlines in a fast-paced environment.

The ideal Executive Assistant for this role is skilled in written and verbal communication. Takes a proactive approach to problem-solving and is capable of strong and on the fly decision-making. Shows emotional maturity in all aspects of their work. Is a forward-looking thinker who actively seeks opportunities and proposes solutions. Is extremely organized and has a strong interpersonal communication.

Reporting directly to the Executive Director, the Executive Assistant provides a wide variety of difficult and complex administrative support. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Directors office.

Your duties will include, but are not limited to:

Completes a broad variety of administrative tasks for the Executive Director including:
Managing an extremely active calendar of appointments;
Answers Executive Director s telephone calls
Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Plans, coordinates and ensures that the ED s schedule is followed and respected. Provides gatekeeper and gateway role, creating a win-win situations for direct access to the ED s time and office
Works closely and effectively with the ED to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer having a sense for the issues taking place in the environment and keeping the ED updated.
Keeps Executive Director apprised of scheduled meetings and events; ensures that ED has pertinent documents and information in preparation for meetings.
Provides a bridge for smooth communication between the ED s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff
Prepare and format information for internal and external distribution including letters and memos
Compiling data for reports
Compose and preparing correspondence that is sometimes confidential

Don't miss out on an opportunity to get in with one of the top organizations in the Sacramento market. For a full job description, and to be considered, please submit your resume directly to Halle Carolo at ...@OfficeTeam.com!

Job Requirements:
Strong work tenure; 5-10 years of experience supporting Executive level staff; preferably in a government Agency.

Proficient in Microsoft Office Programs, Adobe Acrobat and Social Media web platforms

Bachelors Degree Preferred

OfficeTeam, a Robert Half Company, matches professionals in the administrative field on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you. Our personalized approach, innovative matching technology and global network with local market expertise help you find the legal opportunities that match your skills and priorities fast. By working with us, you have access to challenging opportunities, competitive compensation and benefits, and training to enhance your skill sets.

From philanthropy to environmental stewardship to employee programs, Robert Half is proud to have an active role in the communities in which we live and work. Our company has appeared on FORTUNE s Most Admired Companies list every year since 1998.

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Contact your nearest OfficeTeam location at 888.###.#### or visit www.roberthalf.com/jobs/officeteam to apply for this job now or find out more about other job opportunities.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

2020 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.

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* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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