Executive Assistant - Spanish

Compensation

: $67,700.00 - $97,400.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



Ref ID: 03080-#######676

Classification: Executive Assistant

Compensation: DOE

OfficeTeam has a terrific Executive Assistant opportunity for you to consider with a dynamic, ever-growing company in the Education - University industry. Under the direction of the Chief of Staff, assists with the day-to-day operations of the President s office. Represents the President to staff, faculty, senior management, other universities, and regulatory agencies. Interpret, communicate, and apply, procedures and policies; answer questions where judgment, knowledge and interpretation of policies and procedures are necessary. Provides confidential and administrative support to the President. This Executive Assistant role is a long-term temporary-to-full-time opportunity and is located in the Los Angeles, California area.

Responsibilities:

Assist the President with project support; follow-up to ensure completion of tasks assigned to others.
Serves as the President s personal assistant on sensitive and confidential matters with high-profile and personal contacts.
Coordinates, implements and assists with activities and personnel in the President s Office.
Assist with maintaining the President s calendar.
Identifies, appraises, reviews and recommends matter of critical and urgent nature. Provides follow-up on these matter as designated by the President and Chief of Staff.
Facilitates communications between the President s office and various constituents, University departments and external groups as appropriate.
Assists in the preparation of the President s Office budget. Under the direction of the Chief of Staff, authorizes expenditures within established limits. Tracks and monitors activity and analyzes variances.
Assists with preparation of communications for the President s office. This includes researching, writing and editing the President s speeches; preparation of presentation/lecture material, reports, etc.
Prepares agenda for Executive Management Team and Senior Leadership Group meetings.
Represents the President s Office, as appropriate, in its relationships with the University, community.
Participates in professional meetings and conferences to maintain professional contacts and visibility for the Office of the President and the University.
Researches and collects statistical data and information for the President on special assignments, under the direction of the President and Chief of Staff.
Provide administrative support to the Board of Trustees under the direction of the Chief of Staff: attend Board Meetings; take and transcribe Minutes; assist with coordinating Board meetings; ensure the compilation of all documents necessary to prepare Board Books and the timely distribution of Board Books.
Disseminates work to clerical staff, establishes priorities and resolves problems relating to the day-to-day operations of the clerical staff.

Job Requirements:
Four year college degree (B.A., B.S.) is preferred and/or the equivalent years of work experience.
Bilingual Spanish is a MUST!
Five years related experience, preferably in higher education
Previous professional experience assisting a President, Chief Executive Officer or Chief Operating Officer in higher education or an academic setting.
Ability to analyze and solve problems.
Ability to create, compose and edit written materials.
Ability to gather data, compile information and prepare reports.
Ability to make administrative/procedural decisions and judgments.
Ability to supervise and train clerical staff.
Database management skills.
Records maintenance skills.
Excellent verbal and written communication skills.
PC proficient. Ability to utilize the MS Office platform, including Word, Excel, etc.

To apply please submit your resume to Maritza Velazquez at ...@officeteam.com

OfficeTeam, a Robert Half Company, matches professionals in the administrative field on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you. Our personalized approach, innovative matching technology and global network with local market expertise help you find the legal opportunities that match your skills and priorities fast. By working with us, you have access to challenging opportunities, competitive compensation and benefits, and training to enhance your skill sets.

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* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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