Senior Administrative Assistant

Je Dunn Construction in Portland, OR

  • Industry: Administrative/Clerical - Executive Secretary
  • Type: Full Time
  • Compensation: $55,590.00 - 77,950.00 / Year*
position filled
Best People + Right Culture. These are the driving forces behind JE Dunn s success.

By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company s rewards, we ve found a sustainable way to grow in our industry for the last 90+ years.

Our diverse teams around the country strive to enrich lives through inspired people and places every day, and we need inspired people like you to join us in our pursuit of building perfection.
Key Role Responsibilities - Core
ADMINISTRATIVE FAMILY CORE
  • Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
  • Provides administrative support such as processing and distributing incoming mail, maintaining records and filling systems.
  • Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.
  • Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor s attention.
  • Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
  • Demonstrates a positive and professional attitude, maintaining composure under pressure.
  • Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
  • Shares subject matter expertise in order to support teamwork and deliver results.
  • Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team s goals.
  • Exercises discretion and integrity with highly confidential and sensitive information.
Key Role Responsibilities - Additional Core
SENIOR ADMINISTRATIVE ASSISTANT

In addition, this position will be responsible for the following:
  • Provides advanced and technical administrative support, including preparing complex and custom reports and documents for internal and external distribution.
  • Recommends, modifies, distributes and implements best practice standards and formats.
  • Provides mentoring and training to less experienced administrative staff.
  • Provides support to other work programs within a region or function, dependent upon business needs.
  • Facilitates and coordinates meetings with internal customers.
  • Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
  • Manages difficult or emotional customer situations promptly and efficiently.
  • Meets client commitments, recognizes and acts upon service opportunities.
  • Solicits and applies feedback to improve quality and service.
Knowledge, Skills & Abilities
  • Ability to perform work accurately and completely, and in a timely manner
  • Communication skills, verbal and written
  • Ability to conduct effective presentations
  • Organizational skills Intermediate
  • Ability to deliver quality through attention to detail Advanced
  • Proficiency in MS Office Advanced
  • Ability to learn and use a variety of software, tools and systems necessary to meet business needs Intermediate
  • Knowledge of organizational structure and available resources Advanced
  • Ability to quickly and effectively solve complex problems Intermediate
  • Thorough knowledge of administrative, office and general accounting procedures and standards Intermediate
  • Ability to build relationships and collaborate within a team, internally and externally
Education
  • High School Diploma or GED (Required)
  • Associate s degree in office administration or related field (Preferred)
  • In lieu of the above requirements, equivalent relevant experience will be considered.
Experience
  • 8+ years administrative support experience (Required)

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to ...@jedunn.com

JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.

* Estimated salary


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