Executive Administrative Assistant

Compensation

: $67,700.00 - $97,400.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



Job Description

We are seeking an Administrative Assistant to join our team! You will perform administrative functions in order to drive company success.

Responsibilities:

  • Draft correspondences and other formal documents
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Develop and implement organized filing systems
  • Perform all other office tasks

Qualifications:

  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Strong organizational skills

Job Requirements

  • Assisting other departments with administrative duties
  • Filing and general office administration
  • Undertaking any other tasks/duties
  • Answering general queries by telephone
  • Shooting any administrative tasks for team
  • Assist with general office duties requested from other departments
  • Carry out any other appropriate duties
  • Assisting with ad hoc administration tasks
  • Provide day-to-day administrative and other support
  • Providing cover for other administration team members
  • Carry out any other office or property management related duties
  • Undertake a range of administrative tasks as required by the service
  • Assist in general office administration, any ad-hoc duties, projects and activities
  • Maintain filing system of all correspondence
  • Providing excellent customer service when answering inbound customer queries
  • Provide general office administrative services
  • Providing administrative assistance including updating spreadsheets typing correspondence and filing
  • Resolve any queries on purchase invoices with the relevant supplier
  • Assist with general office administrative tasks
  • Distribute all incoming daily post


Job Requirements:
  • Booking executive travel arrangements including complex international travel
  • Prepare for internal and external meetings including creating presentations
  • Managing the chief executive's diary, scheduling and arranging meetings including venues and travel arrangements
  • Provide travel arrangements for executive team
  • Manage executive schedules and travel arrangements
  • Managing executive schedules and coordinate travel arrangements
  • Arrange and manage internal and external meetings and external events/conferences
  • Making travel arrangements for portfolio travel, industry travel and meetings
  • Organising internal and external meetings and conference calls
  • Provide confidential executive and administrative support to the COO
  • Coordinate the executive(s) travel arrangements
  • Make travel arrangements for executives
  • Maintain calendar; coordinate meetings and travel arrangements
  • Support an executive with travel arrangements, managing calendar and scheduling meetings
  • Assist other executive administrative staff and executive management
  • Assist executives with travel arrangements and expense reports
  • Book travel primarily for domestic travel
  • Making travel arrangements and completing expense reports
  • Arranging internal and external meetings & conference calls
  • Procure travel arrangements and create travel itineraries with expense management focus
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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