Reporting to the CEO, the Executive Assistant will be handling a wide variety of matters involving the administrative functions of the office in order to relieve the executive to handle executive level responsibilities. This role will interact with all layers of the organization ensuring that the vision of the CEO is carried out throughout the entire corporate structure.
Essential Job Duties
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Assists executive in project management and coordination of resources.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Represents executive in meetings and presents summary notes.
Prepares reports by collecting and analyzing information.
Competencies & Skill Requirements
Polished and professional presence
Must be able to maintain confidentiality of proprietary information.
Must have excellent interpersonal skills; must be able to respond to employees, customers, vendors or other business partners in a diplomatic way, when needed
Proficiency in MS Office products including Outlook, Word, Excel, PowerPoint, and One Note
Quick learner and handles change well
Efficient multi-tasker with ability to thrive in a complex, fast-paced environment
Exceptional organizational and planning skills; acute attention to detail
Excellent oral skills in an environment requiring diplomacy and good judgment in managing interaction with individuals at all levels inside and outside an organization environment
Proven attitude and ability to provide high quality support to members of an executive team by identifying priorities and effectively meeting deadlines
Prior executive administrative experience is required
Qualifications & Experience
1-3 years Executive Assistant of related experience and/or training.
Minimum of two years' of providing support at an executive level.
Bachelor s degree preferred.
Must be able to sit and use a computer for extended periods of time and able to stand, walk, kneel and bend throughout the day.
Ability to lift and carry over 15 lbs.* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.
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