Executive Assistant to Team

Glocap Search in New York, NY

  • Industry: Administrative/Clerical - Executive Secretary
  • Type: Full Time
  • Compensation: $70,220.00 - 99,450.00 / Year*

COMPANY: Quantitative Investment Manager

POSITION: Executive Assistant to Team

LOCATION: New York, NY

HOURS: 9am 6pm plus flexibility to come in earlier or stay later as needed

COMPENSATION: Depending on Experience + discretionary bonus + excellent benefits

BACHELOR S DEGREE: Required

Our client, a quantitative investment manager, seeks a sharp, fast learner who s excited to support a number of senior leaders in different areas of the firm. This is a fantastic opportunity for a candidate who has outstanding administrative skills and a knack for excelling with minimal direction. Their ideal hire is someone who can seamlessly handle all the core parts of an admin role (managing complex calendars, prepping for meetings, and drafting correspondence), alongside streamlining procedures and collaborating on ad hoc projects. For this person, no task is too small or too large. Exceptional organizational, communication, and problem-solving skills are essential, as are independence, integrity, and discretion.

Responsibilities of the Executive Assistant to Team:

- With precision, reliability, and promptness, perform an array of admin work (including scheduling, answering emails and calls, preparing expense reports, arranging travel, and ordering meals).

- Anticipate and fulfill needs before others mention them.

- Contribute to special projects and event planning, from start to finish.

- Constantly seek ways to improve our administrative and operational efficiency.

- Develop strong working relationships with colleagues across the firm.

Requirements of the Executive Assistant:

- Bachelor s degree and a strong academic background (GPA of 3.4 or higher).

- 5-8 years of relevant experience as an Executive Assistant preferably out of finance is required.

- An energetic, friendly, and ambitious team player who knows how to prioritize and follow through.

- A curious, practical, and creative mind, with exceptionally high attention to detail the type that enjoys figuring out root causes, then fixing them.

- A can-do, empathetic spirit matched with poise, especially when the unexpected pops up.

- Proficiency with Microsoft Office (particularly Outlook, Excel and PowerPoint) is highly desired.

- Verification of identity, education, prior employment, and references may be required


* Estimated salary


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