Secretary II

Compensation

: $67,570.00 - $93,270.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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PROGRAM DESCRIPTION

The Clinical Services Program's primary mission is to perform sequential studies using samples obtained from patients with cancer, AIDS, chronic granulomatous disease or other diseases associated with immunologic dysfunction, as well as to monitor viral load in patients with HIV.


KEY ROLES/RESPONSIBILITIES

Duties will include but will not be limited to:
  • Coordinate the program workflow and daily priorities by managing schedule and anticipating steps ahead
  • Prepare internal and external correspondence and memos
  • Place blanket orders with vendors via telephone or the internet; entering orders into DELTEK CostPoint
  • Enter Purchase Requests into DELTEK CostPoint
  • Place credit card orders via telephone or internet; entering orders into DELTEK CostPoint
  • Complete credit card reconciliations via Corcentric
  • Maintain files and documents (electronic and/or hard copy) in an organized manner
  • Coordinate meetings, travel and/or conference arrangements
  • Receive and refer calls and electronic communications appropriately
  • Enter before and after travel packages into DELTEK Time & Expense
  • Enter General Expense reports for employees and non-employees, as appropriate, into DELTEK Time & Expense

BASIC QUALIFICATIONS
  • Possession of a high school diploma or equivalent; Foreign degrees must be evaluated for U.S. equivalency
  • In addition to educational requirements, a minimum of two (2) years of secretarial experience including one (1) year at the level of Secretary I
  • Ability to independently coordinate and prioritize multiple tasks
  • Calendar Management
  • Experience with Microsoft Office
  • Must be able to obtain and maintain a security clearance

PREFERRED QUALIFICATIONS
  • Pleasant and friendly demeanor; positive attitude, and desire to be helpful to others
  • Excellent interpersonal, organizational, time management, and communication skills
  • Enthusiasm for innovation, organizational development, and acceleration of cancer research
  • Integrity and confidentiality
  • Proficient in back-office software (e.g. ERP)
  • Experience with procurement
  • Experience with Deltek/Costpoint (ERP)

EXPECTED COMPETENCIES
  • Ability to independently coordinate and prioritize multiple tasks
  • Excellent communication skills
  • Organized and detail-oriented
  • Professional attitude and appearance
  • Handles office politics and sensitive matters with objectivity and confidentiality
  • Team player


Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW) * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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