Sr. Admin Assistant

Emergent BioSolutions in Gaithersburg, MD

  • Industry: Administrative/Clerical - Executive Secretary
  • Type: Full Time
  • Compensation: $67,570.00 - 93,270.00 / Year*
Those who join Emergent BioSolutions feel a sense of ownership about their future. You will excel in an environment characterized by respect, innovation and growth opportunities. Here, you will join passionate professionals who advance their scientific, technical and professional skills to develop products designed-to protect life.

Qualified candidate will provide extensive administrative support to the Clinical Development department, in Gaithersburg and to the VP, Clinical Development, and will act as coordinator of departmental projects. The candidate must have strong organizational skills, the ability to plan and prioritize, and the ability to effectively coordinate with other teams and departments.

ESSENTIAL FUNCTIONS

Coordinate and schedule meetings and conference calls
Plan and execute off-site meetings and events as needed
Manage recurring meetings: maintain agenda and hand-outs, handle meeting logistics including food service, and take/distribute minutes
Manage and plan travel logistics to include domestic and international
Process department expense reports
Process necessary paperwork and maintain files for departmental contracts, purchase requests, purchase orders, invoices, credit card reconciliations, etc.
Process office supply requests in the 400P maintenance log
Assist in creating internal and external reports for the department
Manage department calendars
Manage department SharePoint pages: creating document lists and libraries, monitoring and controlling sitewide permissions, updating design and layout, etc.
Support outgoing correspondence
Support, review, comprehend and prioritize incoming correspondence and phone calls
Manage and process external conference/training requests
Maintain employee memberships, contact lists, training records
Partner with site administrative personnel to provide back-up support as needed
Provide general administrative and project-related support as needed
Must maintain a high degree of professionalism, initiative, independence in support of team members on a wide variety of complex issues
Other duties as required

The above statements are intended to describe the general nature of work performed by those in this job. It is not an exhaustive list of all duties, and other duties may be assigned.

EDUCATIONS, EXPERIENCE, AND SKILLS

High school diploma required. Bachelors or Associates degree preferred. 8+ years of administrative experience required. Proficiency in MS Outlook, PowerPoint, Excel, Word, and SharePoint. Knowledge of other professional software (e.g., MS Project) is appreciated. Excellent interpersonal skills and the ability to work well with all levels of management. Must possess excellent time-management skills. Ability to work independently and to identify and resolve problems.

PHYSICAL/MENTAL DEMANDS AND WORK ENVIRONMENT CHARACTERISTICS

There are physical/mental demands and work environment characteristics that must be met by an individual to successfully perform the essential functions of the job. This information is available upon request from the candidate.

Reasonable accommodations may be made to enable individuals with disabilities to perform all essential functions.

Emergent BioSolutions is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state or local law.

Information submitted will be used by Emergent BioSolutions for activities related to your prospective employment. Emergent BioSolutions respects your privacy and any use of the information submitted will be subject to the terms of our Privacy Policy .

Emergent BioSolutions does not accept non-solicited resumes or candidate submittals from search/recruiting agencies not already on Emergent BioSolutions' approved agency list. Unsolicited resumes or candidate information submitted to Emergent BioSolutions by search/recruiting agencies not already on Emergent BioSolutions' approved agency list shall become the property of Emergent BioSolutions and if the candidate is subsequently hired by Emergent BioSolutions, Emergent BioSolutions shall not owe any fee to the submitting agency.

* Estimated salary


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