Senior Clerical Assistant

College of the Sequoias in Visalia, CA

  • Industry: Administrative/Clerical - Executive Secretary
  • Type: Part Time
  • Compensation: $67,700.00 - 97,400.00 / Year*
position filled
General Description

Under the direction of the Director, Public Safety Training, the Senior Clerical Assistant will perform a variety of clerical support. This position will work with the Police Academy and Training department in the interpretation, application and modification of existing procedures and methods providing front desk support for the Police Academy and Training Division. The anticipated work schedule is Monday -Friday 7:45am 11:45am.

This position is a 12 month, part-time (20 hrs/week) position.

The Senior Clerical Assistant provides specialized clerical support requiring substantial knowledge of an assigned program or functional area. The Clerical Assistant performs typing and clerical duties involving use of limited independent judgment in the interpretation, application or modification of existing procedures and methods.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

Job duties of the Senior Clerical Assistant include:

  • Plan, schedule and perform a wide variety of specialized clerical support duties related to an assigned program of functional area.
  • Provide reference information for an assigned program or functional area; interpret, apply and explain policies, procedures, rules and activities to students and in conducting transactions with District personnel and the public.
  • Prepare and type a variety of materials including letters, reports, schedules, enrollment records, agendas and minutes from notes, rough drafts, verbal instructions or independently; review and edit forms and other written materials for accuracy, completeness and conformance with established procedures and standards.
  • Establish and maintain filing systems on a variety of subjects; assemble post and file data in specialized records.
  • Receive and respond to oral and written requests for information of a specialized or confidential nature; utilize discretion and judgment in explaining regulations and procedures.
  • Review and summarize data and prepare special and periodic reports related to an assigned program or function including State and federally mandated reports; maintain and prepare statistical reports.
  • Complete assignments with minimal supervision.
  • Complete work with many interruptions.
  • Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
  • Type at 50 words net per minute from clear copy.
  • Interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
  • Establish and maintain records and prepare statistical reports.
  • Understand and follow oral and written directions.
  • Communicate effectively both orally and in writing.
  • Train and provide work direction to others as assigned.
  • Perform receptionist duties for students, faculty and the general public; answer phones; answer inquiries and provide information requiring extensive knowledge of policies, procedures, rules and regulations.
  • Compile information on various subjects; establish appropriate format or type form.
  • Operate a variety of office machines and equipment including typewriter, word processor and printer, adding machine, calculator, copier and other equipment as assigned; operate and assist others in the operation of audio-visual equipment as assigned.
  • Assist with the sale of items and services as assigned; collect money and make change; balance financial records according to established procedures.
  • Coordinate and schedule appointments as assigned.
  • Receive, sort, open and distribute mail.
  • Train and provide work direction to others as assigned.
  • Utilize the District's integrated software in performing required duties of the position.
  • Perform related duties as assigned.
Qualifications

Minimum Qualifications (Education & Experience):

Any combination equivalent to:

  • Graduation from high school and
  • Two years of responsible clerical experience

Working Conditions:
Environment
  • Office environment.
  • Constant interruptions.
Physical Abilities
  • Ability to hear and speak to communicate with students/employees/public.
  • Ability to see to read documents.
  • Ability to sit and stand for extended period of time.
  • Ability to reach in all directions.
  • Ability to lift moderately heavy objects.
  • Dexterity of hands and fingers to operate a computer and office equipment

Knowledge and Abilities
The hiring committee is seeking evidence of the following:

Knowledge of:
  • Policies, procedures and activities related to an assigned program or function.
  • Modern office practices, procedures and equipment.
  • Procedures used in compiling and reporting data.
  • Record-keeping techniques.
  • Telephone techniques and etiquette.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Principles and policies of training and providing work direction.
Ability to:
  • Plan, schedule and perform a variety of specialized clerical support duties in support of an assigned program or office.
  • Operate a variety of office machines and equipment including typewriter, word processor and printer, adding machine, calculator, copier, and other equipment as assigned.
  • Operate and assist others in the operation of audio-visual equipment as assigned.
  • Complete assignments with minimal supervision.
  • Complete work with many interruptions.
  • Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
  • Type at 50 words net per minute from clear copy.
  • Interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
  • Establish and maintain records and prepare statistical reports using appropriate computer software.
  • Understand and follow oral and written directions.
  • Communicate effectively both orally and in writing.
  • Train and provide work direction to others as assigned.
Application Procedure

To be considered applicants must submit ALL of the following required material before or by the filing deadline:

  • An online job application.
  • Letter of interest which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.
  • Resume
  • Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment.

Recruitment Analyst: Norma Chavez (559) ###-####

* Estimated salary


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