Senior Legal Executive Assistant

Compensation

: $98,345.00 - $79,550.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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Overview

The Legal Executive Assistant Senior provides advanced administrative support to the Senior Vice President and Chief Legal Officer, attorneys and the Legal Department. Manages complex projects and events. Manages the attorney(s)/executive(s) calendar(s) functioning as an extension of the attorney(s). Responsible for proactive management of issues with technical and professional responses that accurately represent the attorney (s) and the office(s). Supervises other administrative professionals. Provides feedback and input to performance of others.

Responsibilities

  1. Provides advanced technical and professional administrative support to the Legal Department by prioritizing appointments and meetings; produces documents for the executive based on business and personal executive priorities.2. Assists attorneys and the Legal Department with meeting management. Manages complex calendar reprioritizing appointments as needed to address unfolding developments.3. Project manages complex projects prioritized by the Legal Department.4. Designs, monitors and improves processes for attorney(s) and the Legal Department . Collaborates with staff to defines, document and maintain clear, well-defined processes.5. Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.6. Analyzes problems, interprets operational needs, and collaborates with attorneys and the Legal Department to develop solutions.7. Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.8. Develops and distributes meeting materials, agendas, and meeting notes.9. Arranges attorneys' and the Legal Department travel, creates itineraries for client/candidate visits and/or event speakers/participants.10. Follows finance protocols and policies accurately to process reimbursements, purchase orders, track invoices and problem solve budget and accounting issues as needed.11. May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work12. Assists with various other duties as assigned.

Qualifications

  1. Bachelor's degree; paralegal or other legal training is highly desired; 10 years experience in legal office/department setting preferred.

  2. Business or healthcare experience coordinating and improving work flows for senior leaders in a complex and fast changing environment.

  3. Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.4. Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence.

  4. Advanced proficiency in Microsoft Word, Excel, and PowerPoint. Microsoft Project experience a plus.

  5. Advanced organizational and time management skills with the ability to prioritize work.

  6. Proven ability to effectively manage self and others through ambiguous situations.

  7. Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy9. Excellent manager of processes and effectively manages time.10. Meticulous attention to detail; exceptional oral and written communication skills.11. Proactive thinker; ability to anticipate and prepare ahead of need.

  8. Intermediate to advanced project management experience a plus.

  9. Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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