Executive Assistant

Basic Resources in New York, NY

  • Industry: Administrative/Clerical - Executive Secretary
  • Type: Full Time
  • Compensation: $70,220.00 - 99,450.00 / Year*

This individual will assist 2 C-Level Executives in all areas of office, administrative, and personal support.


Duties and Responsibilities

  • Maintain executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Compose correspondence, email communications, agendas and presentations.
  • Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries.
  • Act as a liaison between all companies and executives.
  • Schedule and organize activities such as meetings, travel plans, special events and projects.
  • Manage personal tasks as needed.
  • Process invoices and payments.
  • Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive s confidence and protects office operations by keeping information confidential.
  • Organizing and maintaining files and records.
  • Managing projects and conducting research.
  • Coordinate international and domestic travel arrangements, including flight, hotel, car, and agendas.

Qualifications

  • 5+ years of experience in supporting high level executives.
  • Education: BA or BS preferred.
  • Comprehensive understanding of the preferences, goals and objectives for high level corporate executives.
  • Strong verbal and written communication skills.
  • Ability to self-motivate and work with limited supervision.
  • Pro-active and effective at anticipating and trouble-shooting problems.
  • Excellent personal organization and business administration skills.
  • Ability to work productively, efficiently, and effectively with initiative and drive under timetables while maintaining attention to detail and quality.
  • Ability to adapt to various situations and work-flow.
  • Able to work in a dynamic environment and quickly shift between various tasks and responsibilities.
  • Exceptionally strong skills working in MS Outlook, MS PowerPoint, MS Excel

* Estimated salary


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