Senior Administrative Assistant

American Academy of Dermatology in Des Plaines, IL

  • Industry: Administrative/Clerical - Executive Secretary
  • Type: Full Time
  • Compensation: $55,770.00 - 79,550.00 / Year*
position filled
TheAmerican Academy of Dermatology is seeking a Senior Administrative Assistantlocated in our Rosemont, IL office responsible for assisting with a variety of projects for the Constituent Relations& Strategic Planning Department.Provide administrative support to the Chief Officer of Strategic Alliances& Planning, assist in staffing committees, task forces, and work groups with primary focus in constituent relations and strategic planning. Assist with Academy International Scholarship programs, State Society initiative and Leadership Institute programs.

About Us:

TheAmerican Academy of Dermatology (Academy), founded in 1938, is the largest, most influential, and most representative of all dermatologic associations. A sister organization to the Academy, the American Academy of Dermatology Association is the resource for government affairs, health policy and practice information for dermatologists, and plays a major role in formulating policies that can enhance the quality of dermatologic care.

Witha membership of more than 20,500 physicians worldwide, the Academy is committed to: advancing the diagnosis and medical, surgical, and cosmetic treatment of the skin, hair and nails; advocating high standards in clinical practice, education, and research in dermatology; and supporting and enhancing patient care for a lifetime of healthier skin.


  • Provideadministrative support to the Chief Officer of Strategic Alliances& Planning. Draft general correspondence, memos, reports, and letters, ensuring grammatical and typographical accuracy. Assist with preparing meeting materials, gathering Disclosure Statements, preparing and sending availability and confirmation emails for department Committees.
  • AssistAssociate Director with department projects such as planning meetings, maintaining department timelines, budget entry, and other projects as related to strategic planning initiatives.Assist Associate director with projects related to the Academy s Leadership Institute for the Annual Meeting and AAD Innovation Academy.
  • Assist Senior Manager, CRSP, withprojects related to the Academy s Leadership Forum, including tracking applications, preparing session materials, ordering supplies, and assist with projects related to Leadership Forum work groups. Attend Leadership Forum and assist with meeting logistics onsite.Assist Manager with the Academy s international scholarship programs, including the Strauss and Katz Scholarships, Registration/Reciprocal Scholarships and International Society Travel Meeting Grants.Maintain scholarship recipients lists, answer general correspondence, and assist with preparing materials for the Annual Meeting.
  • Assist Project Specialistwith projects related to the Coalition of Skin Diseases (CSD) activities at the Annual Meeting and fall legislative Conference.
  • Responsiblefor timelines related to the Academy s Annual Meeting and AAD Innovation Academy, including due dates for committee materials, and organizing packing and shipping materials.
  • Responsiblefor tracking and maintaining database of constituent groups as listed above.Also updating the President s and Executive Director s of the Academy sister society s quarterly in Aptify.
  • Highschool degree and minimum two years years of administrative support experience or equivalent experience, required.
  • Proficiencyin Word, Excel, and PowerPoint.
  • Experiencein a non-profit agency or related organization preferred.
  • Knowledgeof Open Water award tracking system a plus.
  • Attentionto details and the ability to meet deadlines is required.
  • WorkingKnowledge of standard office equipment; i.e. copiers, fax, etc.
  • Abilityto apply effective verbal, non-verbal, and written communication methods required.
  • Possessorganizational skills and the ability to prioritize assignments.
  • Abilityto use standard procedures and processes to make decisions.
  • Mustbe able to communicate and interact with individuals at all levels of the organization including both internal and external constituents.
We offer a competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment.

For immediate consideration please apply online, scroll to the bottom of the page and follow the Employment link. EOE M/F/D/V

* Estimated salary

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