Executive Personal Assistant

Compensation

: $57,840.00 - $82,540.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. This position also requires personal assistance to the president including schedule management of personal affairs.

General Accountabilities

  • Prepares invoices, reports, memos, letters, financial statements, and other documents.
  • Answers phone calls and directs calls to appropriate persons or takes messages.
  • Conducts research, compiles data, and prepares papers for consideration and presentation by executives.
  • Attends meetings and records minutes.
  • Greets visitors and determines whether they should see specific individuals.
  • Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.
  • Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Opens, sorts, and distributes incoming correspondence.
  • Makes travel arrangements for executives.
  • Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.
  • Provides clerical support to other departments.
  • Manages and maintains executives' schedules.
  • *The company reserves the right to add or change duties at any time.


Job Qualifications

  • Education: Associate s degree
  • Experience: 3-5 years of related experience; or equivalent combination of education and experience
  • Proficient in Microsoft Office suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills
  • Ability to travel
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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